A site visit brings an idea into contact with a real space. Preparing a little information beforehand leaves more time to clarify your needs, rather than look for documents or piece together your priorities.

Start with what you want to improve

Write down how you use your rooms today and what you would like to change. An awkward kitchen, surfaces that need attention or a layout that no longer works are more useful starting points than a fixed solution. Separate essentials from preferences to make alternatives easier to discuss.

Gather what you already have

If available, keep these to hand:

  • a floor plan and approximate measurements;
  • photos of the rooms and details you want to discuss;
  • information about materials or features you want to keep;
  • details of access, shared spaces and whether you will live there during the work.

You do not need to have everything. Point out missing information: the visit also helps identify what might need checking. Documents and the possible involvement of other professionals should be considered for the particular project.

Share your timing and priorities

Mention when you would like to start, any important dates and an indicative budget if you have one. These guide the conversation; they do not automatically confirm a price or availability.

Finish with practical questions

Ask what is already clear, what needs further investigation and what information is needed to prepare a quote. Note who will provide each item and what happens next.

A useful outcome: leaving the meeting with a shared list of needs, open questions and next actions.

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